Administrative Assistant

Dubai, UAE
29 July 2022
AED2500 - AED3500 / month
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Job Description

Key Responsibilities:

  • Serve as source of information to the students, staff and researchers and faculty on policies, procedures, office activities and program specifics
  • Respond to general inquiries, application inquiries, resolve routine problems, and consult with supervisor or others, as needed, on more complex issues
  • Recruitment: Screening of application via interfolio, shortlist CV’s for supervisor’s review
  • Responding to potential applicant inquiries
  • Schedule interviews and conduct regular updates on recruitment master-sheet Compose routine letters/presentations and correspondence for supervisor’s review and approval
  • Proofread documents for accuracy and completeness
  • Perform other general word processing and data entry duties
  • Create and update spreadsheets Schedule appointments, maintain individual and/or department calendar
  • Scheduling/logistical coordination of individual catchups with researchers Monitor activity of moderately complex department budgets and/or grants and maintain data on spreadsheets
  • Review expenses and invoices for accuracy, investigate discrepancies, and report results to supervisor
  • Keep track of expenses and overall Payroll/Budget for supervisor’s review
  • Update web pages
  • Utilize desktop publishing software to design and produce materials for the department (e.g. flyers and posters). Perform other clerical duties: photocopy and fax materials, process forms, maintain office files and records, pick up/deliver mail and materials, etc.
  • Assist with the prioritization of office activities and delegate to and monitor work of student and/or casual employees.

Qualifications:

Required Education:

  • Bachelors Degree

Required

Experience:

  • 2 years or more within an office environment (ideally in an academic setting)
  • Fluency with MS Office (Power Point, Excel, Word, etc.)
  • Fluent with spreadsheet creation and analysis
  • Excellent verbal and written skills
  • Team player and works well under pressure and deadlines
  • Arabic speaking

Other Benefits:

-Insurance

-Yearly flight Allowance

-Food and Accommodation

-Transport

Job Types: Full-time, Permanent

Salary: AED2,500.00 – AED3,500.00 per month

COVID-19 considerations:
Mask Mandatory